Job Description

Join to apply for the Remote Executive Assistant PH role at Wing Assistant - India

We are looking for an Executive Assistant to start immediately, with remote work from home and US work hours (20-40 hrs per week). This role is available for candidates in the Philippines.

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
• Store and organize documents and files.
• Data entry: prepare lead lists, meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods and secure samples.
• Store, update and collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication and organize company data.
• Coordinate team calendars, prevent scheduling conflicts and ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars and related travel arrangements.
• Convey information to incoming calls and make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data and other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO, etc).
• Bachelors degree or any certificate course (required).
• Excellent phone, email and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time management skills.
• Tech savvy and familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude and willingness to be trained.
• Able to work on a graveyard shift.

Technical Requirements

• USB Headset with Noise Cancellation feature.
• Working Webcam.
• Computer with at least 1.8 GHz processor and at least 4GB RAM.
• Main Internet service speed: at least 25 Mbps cable connection.
• Backup Internet service speed: at least 10 Mbps.

Benefits

• Health Insurance (HMO).
• Performance Incentives.
• Job Security and Stability.
• Paid Training.
• Inclusive Culture.
  
• Upskilling Opportunities.
• 100% Work-From-Home.
• Exceptionally Supportive Team.
• Opportunities for Career GRewth.
• Fun Work Environment.
• Holiday & Overtime Pay.

Schedule

US work hours (20-40 hours per week).

Location

This is a remote job.

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000.
• Intermediate Level (3-5 years of experience): Up to PHP 64,000.
• Expert Level (5+ years of experience): Up to PHP 80,500.

Please Note

• Only qualified candidates will be invited to take the assessment and scheduled for an interview.
• We have other vacancies that might interest your friends and colleagues.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

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